When it comes to a business’s printing needs, it usually has three options:
⦁ Buying a printer
⦁ Renting a printer
⦁ Opting for pay-per-use printing
The last two options are often considered more preferable for easy management. Pay-per-use printing is often part of a broader Managed Print Service contract. Your service provider will charge you on the basis of the number of pages printed. You don’t really need to lease or buy a printing machine to meet your print department’s requirements. It can be a good option when you want to outsource all your print responsibilities.
The second approach that you can opt for is “printer rental”. You can tell by looking at the term that in this strategy, you’ll need to rent a printer. This is basically a “contractual agreement”. You don’t have to pay for the number of pages you’ll be printing. There’ll be a fixed payment that can make budgeting predictable for you. You can get a printer along with maintenance services in your rental agreement. This saves you from a hefty upfront cost that you’ll be paying when buying a printer.
This guide will tell you about the pros and cons of printer rental and pay-per-use printing.
Comparing Pros and Cons of Printer Rental and Pay-Per-Use Printing
These two strategies that organizations use for their printing requirements have their own perks and downsides. In fact, these are the points where you can see a difference. When you opt for pay-per-use printing, you pay for what you print. This makes your upfront investment really manageable. But, at the same time, expenses can get highly unpredictable. This predictability is what printer rental offers. Then, all the maintenance tasks are managed by your provider.
Below is a brief comparison of the pros and cons of printer rental and pay-per-use:
⦁ Pros of Printer Rental
The first benefit of printer rental that you’ll often come across is the lower upfront cost. Instead of spending a lot of money on buying expensive printers, you can save it for other important uses. Here are some other pros of renting a printer that you can enjoy:
⦁ Predictable budgeting
⦁ Maintenance and support
⦁ Access to the latest technology
⦁ Tax advantages
⦁ Reduced IT burden
When you compare the advantages of printer rental with PPU, you’ll find it more suitable in terms of high print volumes. You also get immediate access to high-end equipment that will further benefit your business.
⦁ Cons of Printer Rental
It’s not that you won’t face any problems when you make a move for printer rental. There are some downsides associated with this strategy. You can look at the following cons to have a clear picture:
⦁ Long-term commitment
⦁ No ownership equity
⦁ Pay for unused
⦁ Equipment might not be customized
⦁ Risk of overage charges
The problems can escalate when you work with a partner who isn’t really reliable. Sometimes, such a vendor can dictate all the terms, leaving no flexibility for you. That’s why you should be very careful when choosing your service provider.
⦁ Pros of Pay-Per-Use Printing
Pay-per-use is an approach that can provide you with significant advantages for your print department. You see, this approach has a “direct correlation to usage”. You just need to pay for the number of papers that you print. Here are some other perks of choosing pay-per-use printing:
⦁ Predictable cost per page
⦁ All-inclusive services
⦁ Automated supply management
⦁ Reduced environmental impact
⦁ Access to expert support
It’s basically a method where you outsource all your responsibilities related to print management. This, in turn, gives you enough time to focus on your business’s core operations.
⦁ Cons of Pay-Per-Use Printing
Again, there’s no business approach in the world that’s “cons-free”. The same statement stands true for pay-per-use printing. You’re going to have to tackle some issues when relying on this strategy. You might find “variable monthly costs” more frustrating than you think. Other disadvantages that can cause problems for you are:
⦁ Potential for high costs
⦁ Minimum print volume required
⦁ Less control over supplies
⦁ Total dependency on the service provider
⦁ Risk of decreased efficiency
Then, there’s also potential for “hidden charges”. It happens when you sign a plan with a “tiered pricing structure”. When you exceed the limit, your vendor might start charging you more.
⦁ Which Should You Choose?
Most businesses want a print solution that offers predictability in terms of monthly expenses. You see, it can get really problematic when you don’t know what you’ll be paying every month. Printer rental is considered the best option in this regard because it comes with a fixed cost.
Most organizations handle high print volumes on a monthly basis. Pay-per-use cannot cope with this. This strategy cannot ensure access to the latest technology, either. These are the reasons why you should prefer printer rental to pay-per-use. You can contact a reliable provider of printer rental in Dubai to benefit from this approach.
Pick the Best Solution for Your Printing Needs
Renting a printer is a better option when you compare it with pay-per-use. You know what you’re paying at the end of every term. It can handle all your printing requirements, no matter how high the volume is. Your workplace can also take advantage of modern technologies. Get in touch with a trustworthy printer rental company now to pick the best solution for your printing needs.
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