If you’re setting up Google Workspace for your business in India, configuring your domain’s MX (Mail Exchange) records is a crucial step. These records ensure that emails sent to your domain are routed to your Google Workspace inbox.
Why MX Records Are Important
MX records act like the postal address for your email. Without correct records:
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Emails might not reach your Gmail inbox.
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You may lose critical business communications.
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Your email may appear unprofessional or insecure to clients.
Correct MX setup also improves email security, preventing spoofing or phishing attacks.
Step-by-Step Guide to Set Up MX Records
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Access Your Domain’s DNS Settings
Log in to your domain registrar’s control panel (e.g., Net2Secure, GoDaddy, Hostinger, BigRock, etc.). Navigate to the DNS management section. -
Locate Existing MX Records
Find any existing MX records. If you’re switching from another email service, delete these records to avoid conflicts. -
Add Google’s MX Records
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Enter the following Google MX records:
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10 ALT4.ASPMX.L.GOOGLE.COM Ensure each record is entered correctly, including the priority numbers.
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Save Changes
After entering the records, save the changes. DNS propagation can take anywhere from a few minutes to 48 hours. -
Verify MX Records in Google Admin Console
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Log in to your
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Common Mistakes to Avoid
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Incorrect Priority Numbers: Ensure the priority numbers are entered as specified.
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Missing Periods: Google MX records require a trailing dot (.) at the end of each mail server address.
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Not Removing Old MX Records: Leaving old MX records can cause email delivery issues.
Additional Tips for a Smooth Setup
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Check SPF, DKIM, and DMARC Records: These improve email security and prevent spam.
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Use a Reliable Domain Registrar: A good registrar ensures smooth DNS management and support.
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Test Email Functionality: Send test emails after setup to confirm proper delivery.
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Enable Two-Factor Authentication: Enhance account security in Google Workspace.
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Consult Experts if Needed: A Google Workspace partner in India or Google Workspace reseller in India can guide you through setup and ensure best practices.
Why Work with a Google Workspace Partner or Reseller in India
Many businesses in India prefer expert guidance for email setup. Working with a Google Workspace partner India or Google Workspace reseller in India provides:
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Quick and hassle-free MX setup
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Expert configuration of SPF, DKIM, and DMARC
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Assistance with migrations from other email platforms
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Ongoing support and troubleshooting
This ensures your business emails are secure, reliable, and professionally managed.
Benefits of Correct MX Setup
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Seamless Email Delivery – Emails reach the inbox without delays.
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Enhanced Security – Protects against spam, phishing, and hacking.
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Professional Communication – Using your domain name in Gmail adds credibility.
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Improved Productivity – Reliable email means your team spends less time troubleshooting.
Priority Mail Server Address 1 ASPMX.L.GOOGLE.COM 5 ALT1.ASPMX.L.GOOGLE.COM 5 ALT2.ASPMX.L.GOOGLE.COM 10 ALT3.ASPMX.L.GOOGLE.COM
Real-Life Scenario
Consider a small IT startup in Bangalore. After moving to Google Workspace and setting up MX records correctly:
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Team collaboration improved through Gmail, Docs, and Meet.
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Security incidents reduced drastically due to SPF, DKIM, and DMARC.
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Client emails were always delivered promptly, improving trust and professionalism.
Final Thoughts
Setting up MX records correctly is essential for seamless email communication through Google Workspace. If you need assistance, consider partnering with a Google Workspace partner in India or a Google Workspace reseller in India. These professionals can guide you through the setup process and ensure everything runs smoothly.
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